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Best Practices for Using Zoom

Follow these tips to ensure a more successful Zoom meeting.

 

Before a Meeting

  • Practice using Zoom in advance. Test your audio and video to make sure they work properly. Understand the various Zoom features to ensure your meeting runs smoothly.
  • Prepare materials in advance. If you plan to share content during the meeting, make sure you have your presentation, files, and links ready to go before the meeting begins. Close any unnecessary documents or tabs in your web browser.
  • Connect 15 minutes before the meeting start time to check your audio, video, and internet connection. 
  • Consider using Chrome web browser for the most optimal connection. 
  • Consider using an external microphone or USB-connected headset for better quality audio. Consider placing a lighting source in front of you for clearer video quality. 
  • Have a backup communication plan ready in case you have trouble connecting with remote participants. Examples of a backup plan include an extra laptop or mobile phone device you can use to start the Zoom meeting.

 

During a Meeting

  • Display an agenda at the start of the class session so that students know what to expect of their shared time together.
  • Encourage students to have their audio and videos turned on. Ensure all participants can see and hear each other at the start of the meeting.
  • Have participants mute their audio if their location has excessive background noise or they will not be speaking.
  • Let students know when and how they can get your attention during a meeting. Will you be checking the chat window? Should they unmute themselves to ask questions? Should they hold questions until the end of a presentation or during a break? 
  • Encourage students to use Nonverbal Feedback during a meeting to share visual and verbal cues, such as raising hands, answering “yes” or “no” questions, thumbs up, etc.
  • Use active learning and collaboration tools to make the class interactive. Engage students by asking questions, soliciting feedback in chat, and using Zoom features such as polls, breakout rooms, screen share, and annotation.
  • Ensure all students have equal access to content by sharing content within the Zoom meeting.
  • Consider recording the meeting and uploading the file into your Canvas course for later viewing.  

 

After a Meeting

  • Wait until everyone has left the meeting before you hang up and leave the meeting. This ensures students get in any final words or questions before the meeting ends.
  • Send a Canvas Announcement or post a page in your Canvas course that summarizes the lesson. Consider including documents or websites that were discussed/shared during the live meeting.

 

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