Default Security Settings
To help UCLA Extension instructors manage Zoom security concerns, UCLA has automatically enabled the following settings by default for all Zoom meetings scheduled through Canvas.
- Passcode: A password is generated to prevent unauthorized access to your meeting. You can change the password, but we recommend that you keep it numeric. Please note that students do not need this password to join the meeting; they can simply click Join from the Zoom area of your Canvas course or click the link in their email invitation.
- Waiting room: Allows participants to wait in a room until you open and admit participants into the main meeting room.
Please maintain both settings when you schedule your Zoom meeting.
Additional Security Settings
Additional settings are also recommended to protect the security and safety of you and your students.
To enable these additional settings when scheduling a meeting:
- In the Course Navigation Menu, click Zoom.
- In the top right corner, click Schedule a New Meeting.
Now, you can adjust the settings for your Zoom meeting:
- Topic: Change the meeting's title to match its focus. For example, if you are creating meetings for weekly class sessions that will take place on Zoom, change the title to "Weekly Class Meeting."
- When: Select the date and time when your Zoom meeting will take place.
- Duration: Enter a duration for your meeting. This will let students know when to expect the meeting to end, but it will not require your meeting to automatically end based on its duration.
- Time Zone: Keep your meeting set for Pacific Time (PT). The time listed for your meeting will automatically update to reflect a student's time zone if they are in a different one.
- Select Recurring meeting if you need to create multiple occurrences of a meeting for a specific date and time (i.e., every Tuesday at 3:00 PM for a duration of 11 weeks) or if your meeting will need to be available at any time (i.e., you'll be using it for office hours meetings by appointment).
- Registration: Do not check the box to require registration for the meeting.
- Security: To prevent unauthorized access to your meeting, the default settings in this section are as follows:
- Passcode: A passcode is basically a password that participants are required to enter to join your Zoom meeting. You can change it, but we recommend that you keep it numeric. (Note that students will not need to enter the meeting's passcode; this setting is intended for non-UCLA participants, like guest speakers for your class.)
- Waiting Room: This requires participants to wait in a virtual waiting room until a host has started the meeting and admitted them into it.
- Only authenticated users can join meetings: Do not check this box because it could prevent students from joining your meeting.
- Video: Use default settings (“Off”) for both host and participants. They can turn on their video once they have joined the meeting.
- Audio: Use the default setting: "Telephone and Computer Audio." Then if you or one of your students loses internet access, you can still join the meeting by phone.
- Meeting Options: By default, UCLA has enabled the Mute participants upon entry setting. This removes background noise that can occur when people join a meeting. To prevent Zoombombing, we recommend that you do not check two of the other options in this section: "Enable join before host" and "Use personal meeting ID."
- Alternative Hosts: Only add an alternative host if you have a co-instructor enrolled directly in your Canvas course. You can enter their Canvas email in this field, which will allow them to co-host the meeting with you.
- Click Save at the bottom of the page when you have finished adjusting your Zoom meeting settings.
Once your meeting is scheduled, the meeting information will be automatically sent via email to your students, added to their Canvas Dashboard, and listed in the course calendar as a task to complete.